Being efficient has been talked about in more depth earlier. I explained the difference in efficiency and effectiveness, and discussed what to achieve first and how to make them work together. In this, it was discussed that effectiveness will bring the customers, but efficiency will bring you profits; this can be viewed here. By this time, most of you are wondering, “well, how do I become efficient?”, so let’s discuss some key steps that can be made to allow this to happen.
Look into your books: First of all, you must be willing to work; both on patients, and in your office. It is best to set out some time and get into a routine. Personally, every morning I get the books done and manage everything before I start working, every Friday I run reports and make sure everything is looking good, and at the end of every month, I look really hard and in depth into the books. As mentioned before, saving yourself 1% doesn’t sound like much, but when it comes down to it, it saves you lots. What you are looking for is your number 1 expense, go into depth and see if you absolutely NEED to have those expenses, or if some things are a waste. Once you have your largest expense figured out, start moving down the list on the next ranking expenses.
Buy things in Bulk: When you are looking at your yearly expenses, start looking at how many certain things you bought. Maybe throughout the year you used 100,000 sterilization bags, and 1000 burs (just making numbers up), now why not buy those all at once and get a larger discount? usually, the more you buy, the less you spend per piece. This can save you some money in the long run, and drop your costs.
Make sure you Operatory is running great: There is nothing worse than having a busy day, but not being able to work due to equipment failure. Now, listen up, a lot of people do not want to properly maintain handpieces or equipment, THIS IS THE CHEAPEST AND BEST THING YOU CAN DO FOR YOUR PRACTICE. It ensures that everything will be running at the highest level it can be, for the longest time possible. Always have a backup plan, especially with small equipment. Whether it be old handpieces that you use for emergency scenarios, or a local dentist friend who has an extra that they loan you in case of emergency, you need something.
Be prepared: Stuff happens, and there is sometimes nothing you can do. To help in these situations, build a good strong relationship with a dental equipment repairman. The better the relationship, the more likely they will drop things in order to get you back up and running. Remember, the faster the better, the longer it is broken, you are losing on profits. Also, make sure you have a handpiece repair technician who is also fast. It may not seem like it, but having broken handpieces will build stress on the currently working handpieces. You want to get them fixed ASAP and get them back into the operation.
Want some help on who to use for handpiece repair and equipment repair? Visit my website, and give me a call.